Nottinghamshire Orienteering Club

Post Holders

Committee elected by AGM October 9th 2022, or co-opted afterwards

Role	Role Holder
Chair • Attend NOC committee meetings and send apologies if circumstances prevent this. • Report all actions relating to the role two weeks before the NOC Committee meeting. • Co-ordinate all aspects of club activities. • Chair Committee meetings and the AGM. • Mediate in disputes. • Co-ordinate Helper Group team leaders. • Jointly authorise expenditure in conjunction with Committee. • Communicate Committee decisions to club membership. • Present end of year report to AGM. • Promote the club locally, regionally and nationally. • Provide encouragement to all club members to assist them in raising their standards.	Richard Willis eMail
Secretary • Attend all NOC committee meetings and send apologies if circumstances prevent this. Publish date, time and location of Committee Meeting two weeks in advance; include a reminder to committee members to distribute their activity reports. Report all actions relating to the role two weeks before the NOC Committee meeting. Publish Agenda for Committee Meeting and collate and send all committee reports one week before the meeting. Take Minutes at the Committee meeting. Publish Committee Meeting minutes to the NOC Committee within 1 week of the meeting taking place and email to be put on NOC website. Publish date, time and location of AGM at least 28 days beforehand. Publish Agenda for AGM at least 7 days beforehand. Provide copies of last year’s minutes for the AGM. Take minutes at AGM. Publish AGM Minutes within one month. Receive correspondence on behalf of NOC and file (email or hardcopy). Distribute correspondence as appropriate to Committee.	Vic Knight 5 De Havilland Way NEWARK NG24 4RF ... eMail
Treasurer • Attend all NOC committee meetings and send apologies if circumstances prevent this. • Report all actions relating to the role two weeks before the NOC Committee meeting. • Keep the accounts of the Club. • Maintain bank accounts. • Deposit all monies and cheques received by the Club. • Pay invoices promptly. • Pay non-invoiced items as follows: BOF event fees, EMOA subscription, Garage rent and Forestry Commission charges. • Liaise with Event Organisers to produce accounts and pay expenses where appropriate. • Produce annual account and balance sheet for the AGM. • Submit accounts annually to Auditor for checking.	Dave Sissons eMail
Coaching • Attend all NOC committee meetings and send apologies if circumstances prevent this. • Report all actions relating to the role two weeks before the NOC Committee meeting. • Organise appropriate training sessions for both newcomers and experienced Orienteers. • Publicise training days/weekends on NOC website. • Be available for consultation on all coaching/training matters.	Hilary Palmer eMail
Mapping Co-Ordinator • Attend NOC committee meetings and send apologies if circumstances prevent this. • Report all actions relating to the role two weeks before the NOC Committee meeting. • Liaise with club mapmakers regarding matters arising from committee meetings. • Manage the digital archive of NOC area maps. • Be point of contact for organisers and planners of events. • Oversee the updating of maps in conjunction with the fixtures secretary.	Andrew Ridgway eMail
Fixtures Secretary • Attend all NOC committee meetings and send apologies if circumstances prevent this. • Report all actions relating to the role two weeks before the NOC Committee meeting. • Set dates for future events. • Complete and regularly update ER1’s and other forms. • Update NOC Website with fixture information. • Regular check BOF and EMOA fixture lists for accuracy and implement corrections. • Ensure rotation for usage of areas and avoid overuse. • Bid for major event dates. • Arrange fixtures sub-group meeting as appropriate. • Keep a record of all fixtures and the status of permissions and names of helpers.	Anthony Squire and Andrew Ridgway eMail
Permissions • Attend all NOC committee meetings and send apologies if circumstances prevent this. • Update the Fixtures Secretary regularly of all developments. • Obtain permissions from landowners and land users for future events. • Negotiate fees with landowners. • Negotiate with landowners concerning access for mapping purposes. • Secure car parking permission for future events. • Negotiate car parking fees as appropriate with landowners. • Maintain database of Risk Assessments. • Update appropriate information on Club Website. • Determine ownership of potential new areas. • Negotiate permission to use new areas.	Dave Cooke eMail
EMOA Representative • Attend NOC committee meetings and send apologies if circumstances prevent this. • Report all actions relating to the role two weeks before the NOC Committee meeting. • Represent NOC on EMOA and be responsible for liaison between the two.	Pauline Olivant eMail
Team Manager • Attend all NOC committee meetings and send apologies if circumstances prevent this. • Report all actions relating to the role two weeks before the NOC Committee meeting. • Enter and select teams in national competitions, including: Compass Sport Cup, JK Relays, BOC Relays, Harvester Relays, Scottish Champs Relays, Footpath Relays. • Collect all entry fees for team competitions and forward to the Treasurer. • Organise club championships. • Inform membership of team competitions and report results.	Mick Lucking eMail
Junior Team Captain • Attend all NOC committee meetings and send apologies if circumstances prevent this. • Report all actions relating to the role two weeks before the NOC Committee meeting. • Report notable results and any junior selections for tours/events. • Feedback junior opinions on club issues. • Arrange articles by juniors from tours/events.	(vacant) eMail

Non-Committee Roles

Role	Role Holder
Membership • Maintain NOC Membership database. Provide copies of membership list as required. Provide copies of team lists and contact details to Team Leaders when requested. Provide new members with ‘Welcome Packs’. Allocate new members to a team. Provide membership statistics for the AGM.	Pauline Olivant eMail
Publicity • Advertise the club via Facebook / printed media / local radio / TV / newspapers. Press Liaison.	Vic Knight eMail
Website • Developing, maintaining and securing the website and email facilities.	Ray Barnes eMail
Club Archivist • Keeping safe any club materials that may have a long term significance.	Keith Streb eMail
Permanent Courses • Holds stock of POC maps, liaise with external map sellers, occasional checking all posts still exist. see here.	David Olivant eMail
Club Kit Sales • Selling club kit, bringing stock to club events as required. see here	Andrew Wallace eMail
Planning / SI Equipment • Looks after the Club's SportIdent equipment, gripples, walkie talkies, Mini printers.	Richard Robinson eMail
Equipment Officer • Acquires, maintains and repairs the mechanical equipment held at the club equipment store.	(vacant) eMail
Equipment Store Keyholder • Looks after the keys for the club equipment store.	Pauline Olivant eMail
Equipment Store Keyholder • Looks after the keys for the club equipment store.	Jane Booker eMail
Equipment Store Keyholder • Looks after the keys for the club equipment store.	Richard Beadle eMail
Equipment Store Keyholder • Looks after the keys for the club equipment store.	Hilary Palmer eMail
Welfare Officer • Club Welfare Officer and Child Welfare Contact.	Hilary Palmer eMail
Organiser Admin • Report all actions relating to the role two weeks before the NOC Committee meeting. Identify volunteers for each event for the roles of organiser. Liaise with both the fixtures and permissions secretaries about planned events and keep them informed about officials so that registration can be updated. Circulate to organisers all guidance on file to assist them in the fulfilment of their roles and any further informant pertinent to the event.	Robert Parkinson eMail
Planner Admin • Report all actions relating to the role two weeks before the NOC Committee meeting. Identify volunteers for each event for the roles of planner. Liaise with both the fixtures and permissions secretaries about planned events and keep them informed about officials so that registration can be updated. Circulate to planners all guidance on file to assist them in the fulfilment of their roles and any further informant pertinent to the event.	Ant Squire eMail
Controller Admin • Report all actions relating to the role two weeks before the NOC Committee meeting. Identify local NOC or external volunteers for each event for the roles of controller as appropriate for the level of event. For events where BOF appoint controller, act as liaison point between NOC and BOF. Liaise with both the fixtures and permissions secretaries about planned events and keep them informed about officials so that registration can be updated. Circulate to organisers all guidance on file to assist them in the fulfilment of their roles and any further informant pertinent to the event.	Paul Morris eMail

Event Team Leaders

Role	Role Holder
Parking • Team Leader for Event Parking / Signage.	Jane Booker eMail
Start • Team Leader for Event Starts.	Hilary Palmer eMail
Finish • Team Leader for Event Finish.	Elaine Smith eMail
Results • Team Leader for Event Results processing.	Robert Orgill eMail
Control Collection • Team Leader for Control Collection.	Victoria Hanman eMail

Helper Groups

For the ease of operation at events, everyone in the club has been assigned to a Helper Group.

The six groups each have a team leader who is responsible for ensuring the task runs smoothly at the event. Typically, this means members only need to help at one or two events a year, although some people enjoy getting the job done well and the social side of working together as a team, so volunteer much more often.

If you would rather be in a different team - maybe you fancy a change, or maybe you enjoy computer work, so the Results team is attractive, you can ask the volunteer co-ordinator for a transfer.