MINUTES OF THE 4th MEETING OF THE NOTTINGHAMSHIRE ORIENTEERING CLUB COMMITTEE 2002/03 held on Tuesday24th June 2003 at 3 Norman Drive, Eastwood.

PRESENT 
Helen O’Neil	Dave Cooke	Mick Lucking	David Olivant	
	Tom Billam	Pauline Olivant	John Dalton	

Agenda Item	Discussion/Action	Responsible	
1.	APOLOGIES
	Amanda Greenwood
Hilary Palmer		
2. MATTERS ARISING FROM THE LAST MINUTES 			
No Specific Matters Were Carried Forward			
3. CORRESPONDENCE
			
No correspondence was received.			
4. FIXTURES
	Fixtures List as of 23/06/03 Presented By Dave Cooke		
Points arising from the list and events on it.	Issues With Various Events:  

Permission obtained for Byrons Walk event 26/10/03.  Dave Winser will plan the event.  DC made the committee aware of parking issues at the area, suggesting the planner might like to consider parking cars in a different place to normal.

There is no permission to use the quarry at Bestwood on the 21/12/03.  It was agreed the event was still possible, but it needs to be confirmed that the wooded area between the country park and the quarry is availible – as it may affect any planned brown course.

Haywood Oaks C5N event 07/02/04 is now a fixture.  Officials are now needed.

SI equipment is no longer booked for the 2003 Little John relays.

The C5N event on 12/03/05 has been moved from Bulwell Hall Park to Bestwood.

The C4 event on 18/12/05 has been provisionally booked at Walesby.	DC	
Badge and Short races 2003	The committee discussed this event at length and made the following decisions;

There will definitely be a colour coded course, with a cheaper entry fee.

There will definitely be entry on the day for badge courses, subject to availibility of maths.

Short race charges are:  £5.00 adult £2.50 junior £12.50 family

Badge event charges are:  £8.00 adult £3.50 junior £19.50 family

£1 will be added to entries for non – BOF adults

There will be no late entry surcharge, but entries will be limited by map availibility.

Helper rates;  £2.00 adult, free for juniors.

Closing date will be 12/12/03.

The Robin Hood trophy rules will stay the same.		
5. MAPPING
	Mapping Report presented by David Olivant		
Current and forthcoming mapping activity	DO reported he had received the first draft of the new map of Sherwood forest (visitor center area) and the Proteus army camp site.  The committee decided the map should be registered as; “Sherwood Forest, Budby and Bilhaugh”.		
OCAD 8 Upgrade	DO reported that he had taken delivery of the software.		
6. TREASURER 
	John Dalton presented the current financial position		
Bank Statement	Current balance is £11,694.70 		
7. COACHING
	Presented by Pauline Olivant in Hilary Palmer’s abscence		
Broxtowe Development Project	PO reported that the Broxtowe development project is nearing completion, proceding according to plan.		
8. E.M.O.A
	Presented by Pauline Olivant 		
Certificate Times 	The proposal (supported by NOC) to seperate male and female certificate times on  all colour coded courses at C4 events was accepted by the EMOA committee.		
Streamlining Fixtures	EMOA asked for the committee’s input to the issue of streamlining the BOF’s annual fixtures program.  The committee generally agreed that the doubling up of events; e.g National event / UKCup etc, was a good step forward.  Also, the committee expressed dissatisfaction at the separation of the British championships into separate junior and senior events, this being a clear step backwards in terms of streamlining.		
Hire E Cards	It was reported that EMOA is looking into the possibility of selling off some of the regions pool e- cards, due to a decrease in demand at events.  The committee agreed that Mike Napier should be consulted about this, as he may be able to provide more information about the demand at events, to be used in deciding how many cards, if any, should be sold.
It was also reported that the new statutory charge for failure to return a hired e card is to be £17.50 at all EM events.		
JK2004	PO reported to the EMOA committee NOC’s dissatisfaction at not having heard anything from the organisers of this event.  Despite the last EMOA committee being held on 19/05/03 the committee still hasn’t received any form of correspondence from the organisers.  The NOC committee felt that it should be stressed that NOC cannot give full commitment to this event unless it is well aware of the logistics and manpower required of it.  As a result, Chris Philips, organiser of Day 2 of the JK2004, will be invited by HO’N to our next committee meeting.  Assuming that communication does improve, the committee felt that appointing a club coordinator for the day – responsible for the organisation of all NOC helpers.	HO’N	
9. TEAM MANAGER	Presented by Mick Lucking		
Compass Sport Cup Victory	ML (proudly) reported that NOC were victorious in the final, and presented the trophy at the meeting.	ML	
10. JUNIOR SECTION
			
Tour Selections	Alison O’Neil selected for JWOC in Estonia and GB Junior training tour to Russia.
David Hodkinson selected for JWOC, training tour to Russia and U21 tour of Scandinavia.
Andrew Llewellyn and Rose Hodkinson selected for World Class Start Tour to Halden, Norway.
Colin Olivant declined a place on the World Class Start Tour to Uppsala, Sweden.		
11. ANY OTHER BUSINESS
			
NOC Kit	HO’N Reported that the ‘cache’ of old NOC kit found in a garage still needs selling at events in the autumn.  		
No Christmas Event	HO’N suggested that, given the absence of an Xmas event, the possibility of having a “social tent” at the Bestwood C4 event should be looked into.  		
Bike – O event	JD reported that the proposed bike-o event at Sherwood Pines on 21/09/03 will be able to go ahead.		
Club Tent	PO reported that NOC’s new club tent needs a home – preferably not the NOC garage.  The committee decided Michael Napier would be asked to look after it at least temporarily.		
Next Meeting	Was agreed to take place on 08/09/03 at ML’s house.	ALL	

The meeting closed at 22.00