Meeting Minutes	
Subject	Nottinghamshire Orienteering Club Committee Meeting – No. 6
	
Date 	Tuesday 1st June 2004
	
Time	7.30 pm 
	
Location	76 Padleys Lane, Burton Joyce, Nottingham.  

Attendees	Dave Cooke
Amanda Greenwood
Mick Lucking
Pauline Olivant
Helen O’Neil
Sarah O’Neil
Stephen Wright

Summary	1.	Apologies
	
	2.	Minutes of last meeting
	
	3.	Correspondence
	
	4.	Fixtures
	
	5.	Mapping
	
	6.	Finances
	
	7.	Coaching
	
	8.	E.M.O.A
	
	9.	Team Management
	
	10.	Junior Section
	
	11.	Any Other Business

Item	Notes	Action by	
1

	Apologies

Steve Martin
Nicola Olivant
		
2

	Minutes of Last Meeting

A couple of errors were highlighted with respect to the previous minutes by HO.  AG to amend.

AG	
3

	Correspondence

A letter from BOF together with a cheque for £800 was received in respect of matched funding for NOC’s successful recent application under BOF’s development scheme for clubs.  The project is to undertake mapping and coaching in the Newark and City areas.  This appears to have been lost in the post for two months as the cheque is dated March 2004.  These were passed to SW.

SW	
4

	Fixtures 
DC did not circulate a revised draft of the Future Events List at the meeting.   A verbal update to the version circulated on 23/03/04 was provided:

- 27/06/04 event at Burnstump:  Richard    has now agreed to organise this event. 

- permissions have now been obtained for all events planned for 2004.  A number of organisers are required for these events however.  

-	19/12/04 event at Budby:  It has been agreed with Bob Alderson that the car park below the Country Park will be used. 

-	The NOC event on 13/02/05 will be used as the Midlands Championships. 

-	The CompassSport Cup event is likely to be held at Belvoir West. 

A number of additional EMOA related Fixtures issues were raised under this item:

EMOA had requested clubs to offer venues for the CSC for October 2005 and 2006, the Peter Palmer Relays for 2005 and 2006. It was agreed that venues in the NOC region would prove problematic and, as discussed at the previous committee meeting NOC would not offer to host additional events other than those already planned.  

- It was agreed that the first round of the Yvette Baker Trophy in October 2004 would be held at Bagworth.

- Regarding the recent request by Phil Headford of BAOC to hold the BAOC championships in NOC’s Proteus area, it was agreed that it was unlikely that permission would be obtained to use this area, given the current programme of planned events.  Suggested alternatives were Sherwood Pines, followed by Thieves Wood.  HO agreed to contact a couple of individuals to confirm.  DC agreed to contact Phil Headford to provide an update and further advice. 

	
5

	Mapping:  (HO reported these items in SM’s absence)

Maps for Colwick Park and Holme Pierrepont: 
David Olivant is currently updating the maps for these two areas, and a decision is required regarding the number of maps to be printed and the method of printing.  It was agreed that the Colwick Park map should be printed digitally as the area is not being used again in the near future.  It was agreed that DO would be asked to liaise with the planner regarding the production of the map.  Following further discussion, the same approach was agreed for the Holme Pierrepont map.  

Update of Byrons’s walk map: Alan Beardsley has agreed to undertake this. 

Update of Samson’s/Haywood map: Keith Streb has agreed to undertake this.  There was some discussion regarding the scale required.  It was agreed that both 1:10,000 and 1:15,000 be produced if this is affordable.  It was agreed also that the usual car park be used for this event. 

Request by RAF for use of Sherwood Forest:  Regarding the previous request by RAFO for use of this area, it was confirmed that English Nature had turned down permission for this event and the event has been moved to Walkley woods.  

Recent BAOC event in Clumber Park: Nigel Mockeridge will send a cheque for the maps and controls cards which were used at the recent event in Clumber Park. 

DO

SM

	
6

	Finances

NOC Account Balances:  SW reported that the latest balances of the NOC accounts stood at:  £3020.84 in the Current Account;  £8028.09 in the high interest account.
Insurance renewal premium:  This had recently been received and SW suggested that the amount of cover might need to be reviewed.  The total renewal premium quoted is £180.56 which covers 4000 maps,£10,000 general equipment and £900 worth of computer equipment.  It was agreed that SW speak to Michael Napier to confirm that the cover for computer equipment is sufficient.  In addition, it was agreed that SW speak to the broker regarding the adequacy of arrangements to store non-computer equipment in the locked garage.  

JOK event income:  ML agreed to follow-up the charges with JOK.  

SW

ML	
7	Coaching (Raised by Pauline Olivant in Nicola’s absence)

NOC Coaching Event 14 June 2004:  NO raised some concern about possible low attendance at this planned event at Rushcliffe Park.  It was agreed that PO should suggest that NO prepare a notice advertising the event and pass this to Keith Streb to circulate to his email list, to Ray Barnes for publication on the internet, and to Sarah O’Neil for circulation to the juniors.  

NO	
8

	E.M.O.A

Ray Barnes is now a Grade 2 Controller. 

EMOA AGM:  This has now been arranged for 6 September at Kegworth with a Street-O event beforehand.  Vacant committee posts are President, Chair, Vice Chair, Development Officer.   All welcome to attend.  

LEI Winter league:  this league will include two midweek events which are planned for the afternoons.  It was suggested that this be advertised in Black and Green. 

West Midland Relays: This coincides with the Footpath Relay this year.  Clubs were asked whether the EM region should undertake a similar event – which would replace the Little John Relays.  It is envisaged that this  event would be more formal than the LJ Relays, as a pre-entry event.  It was agreed that NOC would be in favour of this providing it uses the JK-type format.  Also it was agreed that it could retain the LJ relay date and should contain fewer age categories.  

BOF Council:  The council are seeking a Vice Chair.  In addition, on 25th September a representative is needed to attend the Council meeting.  

EMOA Website:  Is now up and running

JK article in EMEWS:  This article by Roy Denney had raised some concern but it had been agreed that the EMOA should restrict these views by enforcing editorial control.  

EMOA and East Anglia Region Mapping Workshop: Has been arranged for September 2004.  

PO	
9

	Team Management
CompassSport Cup:  NOC finished 2nd at this event.  ML confirmed that he had lodged a formal complaint on behalf of the club regarding the allocation of start times.  Start times of before 1 0’clock had been allocated for all NOC competitors.  Following consultation by the Organiser with the Rules Committee, the start times had been adjusted.  Aire won the event overall.  

Major Events Relay Results:  NOC’s senior women’s team finished 2nd in the British Championships and 3rd in the JK.  The W18 team were 2nd in the British Championships and 2nd in the Women’s Short Event at the JK.  The M18 team finished 3rd in the British Championships and the M14 team came 3rd in the British Championships. 

Footpath Relay on 19 June:  This is the only remaining team event of the season.  Two legs are still vacant and require runners.  Interested runners should contact ML.  

	
10

	Junior Section

Selections for summer tours:   SO reported that Helen Palmer had been selected for the World Student Orienteering champs, Alison O’Neil and David Hodkinson had been selected for the World Junior champs, Colin Palmer as reserve, for the M18 Start Squad Rose Hodkinson and Andrew Llewellyn, Sarah Claxton on the W14 summer tour. .
 		
11	Any Other Business
 
NOC Club Leaflet: PO suggested that a club leaflet be produced, and a number of samples from other clubs were discussed.  It was agreed that AG would prepare something along these lines and circulate to SO for discussion and send to SO for her input and review. 

Request to borrow NOC laptop:  PO asked to borrow the NOC laptop for her work for BOF.  The committee approved this use.  

NOC AGM:  It was agreed that this would take place on Monday 18th October at Rushcliffe.  HO agreed to book this.  Positions to be filled include:  Chair, Secretary, Team Manager, Fixtures secretary, Press/publicity.  	

AG

HO	
12	Date of Next Meeting

The next meeting is arranged for 7.30pm Tuesday 14th Sept at Dave Cooke’s house: 3 Norman Drive, Eastwood, Nottingham.  

	
 The meeting closed at 10pm.