Meeting Minutes	
Subject	Nottinghamshire Orienteering Club Committee Meeting – No. 6
	
Date 	Tuesday 14th September 2004
	
Time	7.30 pm 
	
Location	3 Norman Drive, Eastwood, Nottingham, NG16 3FJ  

Attendees	Dave Cooke
Amanda Greenwood
Pauline Olivant
Helen O’Neil
Sarah O’Neil

Summary	1.	Apologies
	
	2.	Minutes of last meeting
	
	3.	Correspondence
	
	4.	Fixtures
	
	5.	Mapping
	
	6.	Finances
	
	7.	Coaching
	
	8.	E.M.O.A
	
	9.	Team Management
	
	10.	Junior Section
	
	11.	Any Other Business

Item	Notes	Action by	
1

	Apologies

Steve Martin, Nicola Olivant, Stephen Wright, Mick Lucking. 
		
2

	Minutes of Last Meeting

No matters arising. 

3

	Correspondence

-	Peter Hodkinson had made a request for assistance with participation in JHI.  Agreed that NOC would provide one third of cost borne = £19 in this case.  AG to inform SW.  
-	New Forestry commission charges received from BOF – AG to pass to Dave Cooke.
-	Request by BOF for information regarding 2005 club fees – to be discussed at AGM.
-	DC reported that he had received an enquiry about whether we would wish to advertise NOC fixtures in Runnersworld magazine.  No action at present, as further information had been promised, and more details would be required before a decision could be made. 

AG	
4

	Fixtures 

- DC provided a verbal update to the current fixtures list (same version as last time):
-	All issues surrounding access to Holme Pierrepont for the event on Sunday have been resolved.  DC to add experiences of these problems to the Fixtures Sec’s list of issues for inclusion in the event area file. 
-	Thieves Wood 10/04:  Everything in place re: permissions etc, but need names of organisers for DC to record.  DC has been to see local residents and passed this information on to Janet Evans as organiser.  
-	Sherwood Pines event: Organiser and Controller required.  HO to get people
-	Harlow Woods 11/04:  Still requires an Organiser.  
-	Permissions for all events scheduled to March 2005 have been obtained. 
-	Byrons Walk:  Licence and Forestry Commission permission in place.  Actions remaining are 1) to speak to archery club and 2) resolve parking issue.  
-	Short races 02/05:  All permissions are in place but officials are required.  
-	Blidworth:  Planner wants to change the start location.  DC went to see the farmer to discuss access for parking.  Some progress on this, but further discussion necessary with farmer in order to reach agreement.  

-	Format for Summer League:  DC suggested a different format for the summer league series to stimulate greater attendance.  E.g Reverse maps.  It was agreed that this could be discussed at the AGM.  

-	DC confirmed that dates for future C4 events had been submitted to EMOA.  

-	There was some discussion regarding whether fees for Colour Coded / District Events should be raised.  Following some discussion the absent committee members views would be sought on proposal that entry fees be raised to £4/4.50 for seniors, junior and family rates remaining the same.   

DC

HO

HO
HO

DC

DC

HO	
5

	Mapping:  (No items had been reported by SM to raise at the meeting)

There was some discussion about the availability of mappers for future mapping work, in light of Keith Streb withdrawl from future mapping activity for the time being.  HO agreed to email SM to request update on availability of mappers. 

HO

6

	Finances

Need these figures from the handwritten note from Stephen wright. 	
	
7	Coaching (Raised by Pauline Olivant in Nicola’s absence)

- Attendence at the NOC coaching event at Rushcliffe Park on 14th June was very disappointing.  There was some discussion regarding the potential barriers /blockers to securing adult orienteers attendance at coaching events, but it was recognised that this remains an issue. 

	
8

	E.M.O.A

- PO reported some items from the previous EMOA meeting: 
-	EMOA is not going to renew its Woodland Trust membership, advising clubs to renew individually if this is required.  After some discussion it was agreed that as NOC has no Woodland Trust areas club membership would not be applied for. 

-	At the EMOA AGM the following NOC members were voted onto the committee:  Ray Barnes (vice chair), Bob Alderson (Secretary), Hilary Palmer (Coaching rep), David Olivant ( mapping rep) 
-	EMOA are also asking for volunteers for a correspondent rep for the Junior Competitions Steering Group. It was agreed that NOC suggests PO for this post but that it was for EMOA to decide.  

-	EMOA are asking clubs for nominations for events for the Winter League and Gallopen.  It was agreed that we are happy for any NOC event to be considered as part of these leagues.  

-	PO agreed to chase EMOA  on their decision about the future of the Little John relays.  

PO

PO

PO	
9

	Team Management

The main competition season being over, there were no items to report at the meeting.  

	
10

	Junior Section

Three NOC members have been selected for the Junior European Cup:  Colin Olivant, Andrew Llewellyn and Rose Hodkinson. 

NOC entered two teams in the Peter Palmer Relays.  The team in the main competition came third overall. 

Alison O’Neil’s outstanding performances at the JWOC in Poland earned her a bronze medal in the long distance  race and a fourth place finish in the middle race. 

SO is working on obtaining a replacement for her as junior rep to the committee . 

SO	
11	Any Other Business

HO reported that Richard Robinson indicated an interest in becoming Team Manager.  AG to include on AGM agenda. 

NOC club leaflet – c/f from last meeting.  

There was some discussion about the future of Black and Green, given Keith Streb is moving on as editor.  AG suggested that perhaps content of B&G be brought into the committee meeting, which would make the job of editor easier for someone to undertake.  It was suggested that this be raised at the AGM. 

PO reported that several hundred letters had been sent out to school children offering a free run at forthcoming events. 

Electronic membership form:  It was agreed that in time, it might be appropriate to put an electronic membership pack together for inclusion on the website and for interested people to download.  As a first step, however, AG would provide an electronic copy of the membership form to RB for inclusion on the website. 

Hilary Palmer asked the committee to note that the Junior Inter-Regional competition is being organised by the EM region in 2005 and asked the committee to consider suggested areas.  It was agreed that Bramcote Hills be considered as a priority, other possible areas included Blidworth, Sherwood Pines. 

HO raised a suggestion by Janet Evans that paying volunteers, in addition to their expenses, may help to increase the number of volunteers for events and committee posts.  Following some discussion, it was agreed that those attending the meeting were not generally in favour of paid volunteers but that this should be raised as an item for discussion at the AGM.  

AG

AG

AG

AG

AG	
12	Date of Next Meeting

The date for the next committee meeting would be determined by the new Chair following the AGM.

	
 The meeting closed at 9.45pm.