Meeting Agenda	
Subject	2005/2006 Nottinghamshire Orienteering Club Committee Meeting	
Date 	Tuesday 7th February, 2006	
Time	7.30 pm 	
Location	Dave Cooke’s House: 3 Norman Drive, Eastwood, Nottingham, NG16 3FJ	
Attendees	Dave Cooke
Richard Robinson
Pauline Olivant
Peter Hodkinson
Steve Martin
Helen O’Neil
	
Summary	1.	Apologies	
	2.	Minutes of last meeting	
	3.	Issues arising from pre-circulated reports	
	4.	Job Descriptions	
RR	5.	Club kit and banner update	
NO	6.	Summer League 	
DC	7.	Proposal by Michael Napier to purchase new generator? + new options	
DC	8.	Publicity Officer?	
DC	9.	Updating Website	
DC	10.	Suggestions for future events (by 2 non-committee members)	
NO	11.	BOF Coaches Kit	
CH	12.	British Schools Score	
PO	13	EMOA Positions – Chair, Vice Chair and Treasurer	
	14.	Preparation/Format for future meetings review	
	15.	Any Other Business	

Item	Notes	Action by	
1

	Apologies
Stephen Wright
Catherine Hughes 
Nicola Olivant		
2

	Minutes of Last Meeting
Outstanding Actions from last meeting:
-	Press officer role still not been taken over.
-	Club coaching day not published in B&G, AP has agreed to do this as he is now coaching rep.
-	RR still to book coach for CSC Heat as date only recently confirmed.
-	JE still not updated planner and organiser notes as far as we are aware.	

AP

RR

3
	Issues Arising from pre-circulated reports (reports attached at bottom of minutes)
 -  Junior - requesting new EMOA kit because of new NOC kit, PO to take to EMOA for discussion.
 - Mapping - Annesley has not been visited yet. 
- Fixtures - Need to move the YB to Grace Dieu because suggested date was CSC Final.
 - Request for NOC members contact details should be referred to BOF we should not give out information.
 -  Budgets need to be prepared for Regional Events, so realistic fees can be charged. Issue raised after risk of low profit from Clumber C3 reported by SW.
- Night event costs for 18/03/06 should be Senior £2.00 and Child/Student £1.00
- CSC Final 2007 should not be at Sherwood Pines, should be put down provisionally for Blidworth.	

PO

SM
PO

NO

DC

CH	
4

	Job Descriptions
-	Job descriptions for all of the posts on the committee have been created and reviewed.
-	Amendment to ‘Mapping Officer’, updating of maps should be carried out in conjunction with the Fixtures Secretary.
-	Amendments to ‘Secretary’, timeframes for publishing minutes, agendas etc decided by committee. All deadlines are 1 week. 
-	Job Descriptions to be updated and collated.	

NO	
5

	Club Kit and banner update
- Still awaiting samples of Club kit; due next week. We have agreed to order 20 extra tops.
- 2 banners are to be purchased at £140 each, plus VAT.	

RR	
6

	Summer League
- Summer league guidelines to be looked at and revised by RR.  NO to forward to what she has from last year.
	
NO/RR	
7	New generator?
- Michael has purchased a new generator for himself. NOC will be able to use, unless Michael is away at another event, then we will be back to batteries and back up car.		
8

	Publicity Officer
- No one yet, still looking for suitable person.	
DC
	
9

	Updating Website
- Dave to discuss with Ray.
	
DC	
10	Suggestions for future events
 - Street O, concerns over safety.
 - Micro O in Nottingham Market Square will have to wait until new square is finished.
 - Sprint and Long O discussed, committee felt club could not take on this new challenge at present.		
11.	BOF Coaches Kit
 - NOC will consider any financial requests for BOF coaching kit.		
12.	British Schools Score
- The BSSC does not need C3 area, only C3 officials. Area requires  parking for coaches, and should be junior friendly.	
CH
	
13.	EMOA Positions – Chair, Vice Chair and Treasurer
- Peter Hubberstey was suggested for chair, DC to approach.	DC	
14.	Preparation/Format for future meetings
-	Same format for meetings, worked well and much more productive.
-	 Reports for each committee member to be sent 2 weeks before to all committee members, if possible secretary to collate on one email shortly before meeting.  	

NO	
15.	AOB
-	Please use NOC email aliases.
-	Please use NOC logo and all correspondence.
-	There has been an outside request for a club jacket.
-	RR mentioned possibility of putting team together for Jukola, he will advertise in B&G and on NOC website.
-	Manton map to be signed off.
-	Invoice still to be sent by Dave Peel.
-	Display board for events, suggestions: List of forthcoming events, copy of EMEWS, what to do at a colour coded event, technical course standards, BOF leaflet, NOC web site address, contact for kits etc. NO to update and bring to next meeting.

RR

SM

NO	
16.	Date of Next Meeting

Meeting ended at 10.50pm

The next meeting is arranged for 4th April 7.45 At Helen O’Neil’s.